REFUND APPLICATION FORM 

Please send the required documents to refund@byd.pl 

Refund Policy for Tuition Fees (Effective from the 2025/26 Academic Year)

Starting from the 2025/26 academic year, all candidates must go through a two-round recruitment process for both summer and winter intakes. If a student does not obtain a visa in the first round, their application will automatically be postponed to the next intake, and the university will issue the necessary documents accordingly.

The refund policy applies to candidates who participate in two consecutive recruitment rounds, regardless of when they start:

• If you apply for the summer intake but do not obtain a visa, your application will automatically move to the winter intake.
• If you apply for the winter intake but do not obtain a visa, your application will automatically move to the summer intake.

A refund application will only be accepted if the student has participated in both recruitment rounds and has been denied a visa twice. Refund requests can be submitted between March 15th till May 15th or October 15th tilll December 15th.

Important Notes

The €300 application fee is non-refundable.
Refunds will be processed in tranches. The Financial Department will initiate the transfer within 30 working days (excluding Saturdays, Sundays, and Polish banking holidays) after receiving all required information from the student.
To qualify for a refund (excluding the €300 application fee), the student must provide official proof of visa refusal from the Polish Embassy for both recruitment rounds.

We will not refund the deposit if your visa application was declined on the grounds of the submission of falsified documentation or information or undeclared criminal convictions.

Normally, you will not be eligible for a refund if :

1. You decide to no longer take up the offer of a place on the programme at the University

2. You do not secure funding for your programme of study

3. You enroll at WSG University and withdraw/have been withdrawn from your studies at any time before completion of the programme 

For further details or assistance, please contact the Recruitment Office at refund@byd.pl